Job Responsibilities

• Document Preparation & Management: Prepare, key in, edit, and proofread a variety of documents including correspondence, reports, presentations, invoices, and project-related materials.

• Communication: Professionally answer and direct phone calls, manage electronic inquiries, greet visitors, and serve as a first point of contact for the office.

• Meeting & Scheduling Support: Schedule and confirm appointments, meetings, and conference calls. Record, transcribe, and distribute minutes of meetings.

• Administrative Systems: Establish, maintain, and manage both manual and computerized information filing systems to ensure efficient document retrieval.

• Office Management: Open and distribute mail, order office supplies, and maintain inventory levels.

• Financial & Project Assistance: Assist the Project Management team with tasks such as preparing draft budgets, cost estimates, and project documentation.

• Procedure Implementation: Help establish and implement new administrative procedures to improve office efficiency.